FAQs – Alberta Indigenous Community Planning Program

Alberta Indigenous Community Planning Program (AICPP) Overview

1. How often are applications processed during the year?

  • We will review grant applications on a rolling intake basis until program funds are exhausted.

2. What is the minimum/maximum amount any eligible applicant can receive through the Alberta Indigenous Community Planning Program?

  • Applicants are eligible to receive a maximum of $100,000 per year. There is no minimum funding request.

3. What is the difference between the Alberta Indigenous Green Energy Development Program (AIGEDP) and AICPP?

  • AICPP can support two types of initiatives to helps Indigenous communities establish an understand how energy is used in their communities, and to identify energy related opportunities:
    1. Community Energy Plans; supporting baseline studies of their community’s current energy use and generation, future energy needs, and provide a plan to support the community’s energy needs while reducing Greenhouse Gas emissions.
    2. Clean Energy Opportunities Assessments; development of community profile regarding the community and in particular feasibility assessment for potential clean energy projects for the community. 
  • By contrast, AIGEDP focuses specifically on the development of commercial-scale, renewable-energy projects that will lead to significant reductions in Alberta’s overall GHG emissions.

Eligibility

4. Our non-Indigenous organization would like to partner with an Indigenous organization. Can we apply to AICPP?

  • Yes. However, the Indigenous organization must be the primary applicant and must be the one signing the application. In all cases, there needs to be demonstrated support from the Indigenous community, for example, a council resolution or motion.

5. My Indigenous community would like to partner with another Indigenous community in Alberta. Will the grant application be eligible?

  • Yes. To ensure clear and timely communication between the Grant Manger and the applicants, we suggest that one community take the lead on the project and application. However, all Indigenous communities involved in the project need to submit a council resolution or motion.

6. Our community will be submitting multiple grant applications this fiscal year. Can all projects be approved?

  • AICPP will fund multiple applications from the same applicant.  However, each application is evaluated independently and the maximum amount any applicant can receive in a single year is $100,000.

7. Will AICPP fund 100% of a project’s costs?

  • AICPP can provide up to 100% funding for a project, but cost sharing on projects is preferred.

8. Why is it important to have a detailed budget included in the grant application?

  • It is common practice to request a detailed budget listing all project costs and sources of revenue so that the grant manager can determine eligible expenses and reasonable costs.

9. Will AICPP support us in developing our application?

  • If you have questions about a specific application you are developing please contact us at IR.climate@gov.ab.ca

10. Will an application be considered if our organization has outstanding reporting on other ministry grants?

  • Applicants with overdue reporting from any previous Indigenous Relations grant will not be considered for new funding until the outstanding reporting is resolved.

Evaluation Process

11. What is the mandatory information required when a grant application is submitted to AEPP?

  • The AICPP mandatory information required to conduct an evaluation of the application is:
    1. The fully completed, signed and dated grant application;
    2. The Council Resolution/motion must be included, and it must meet quorum;
    3. A detailed proposal must be included if the request is over $25,000; and
    4. The project must begin on or after the submission date.

12. What is the preliminary assessment process?

  • Applications are reviewed to ensure all mandatory information and documentation is included in the application package and that the applicant is eligible to apply before a thorough evaluation of the application content is conducted.

13. What is the grant review committee?

  • The Grant Review Committee (GRC):
    1. Reviews the applications and proposals in detail;
    2. Provides recommendations on the feasibility of the project, and
    3. Recommends funding amounts, schedules and any conditions.
  • A GRC is typically composed of four to five reviewers.
  • Committee participants vary from project to project to ensure appropriate technical expertise.

Approved or Declined?

14. Who approves my grant?

  • All grants are approved and signed by the Minister of Indigenous Relations.

15. What happens after a decision is made on my application?

  • Applicants are notified by the assigned Grant Manager and informed if their submission was successful.
  • If the application is approved, funds will be transferred to the applicant roughly three to five weeks from the date of approval.
  • If an application is declined, the applicant will receive a formal letter.

16. Our application was declined. Can I meet with AICPP staff to discuss my application?

  • Applicants have the option to meet with AICPP staff to review their application by contacting the Grant Manager for an appointment.

17. Is there an appeal process?

  • No. All decisions are final.

18. What if all funds are not used for the approved project? Will the surplus money be available to use on other projects?

  • Any unused funds must be returned to the Government of Alberta as stated in the grant agreement.

Grant Funding Payment

19. When will I get my grant funds?

  • Generally funding is issued within three to five weeks from the date of approval.

Amendments

20. What if the project scope changes after the grant has been approved?

  • In the event your project or scope changes, please contact your assigned Grant Manger to discuss these changes right away.

21. The project will not be completed on time. Do I need to notify the grant manager?

  • Yes. The grant recipient must request an extension in writing. Please email IR.climate@gov.ab.ca and provide a new proposed end date for the project as well as a brief explanation of delays. This must be done before the original end date of the project.

Final Reporting

22. When will final reporting be due?

  • Final reporting is due 60 days from the end date of the project.

23. What type of reporting will be required?

  • Grant recipients are generally required to submit the following documentation, however, reporting is determined on a case-by-case basis:
    1. A financial statement
    2. A final report on activities and outcomes or the consultants final report/study
    3. AICPP online evaluation survey

24. Are there templates for the final reporting?

  • Yes, there are templates for the final report and financial statement. Please contact your Grant Manger for these templates.

25. Is an audited financial statement required for financial reporting?

  • No, not for the Aboriginal Economic Partnerships Program.